Gmail is the most important feature nowadays. When using Gmail or other Google services, you may find it an impossible task to completely fill the available space on your account. Until a while ago, this might have been true, but things have changed. The platform no longer has unlimited storage, which means that the same space is shared between Gmail, Google Drive, and Photos. Google provides users with a total of 15GB of storage for free, this is the storage for Drive files, emails, WhatsApp backups, among others. However, If you have an Android phone, filling the 15GB is very easy.
Due to this a lot of us have run into storage issues on our Gmail account. There have been times we have received a notification stating the storage of the Gmail account is full and mails need to be deleted in order to receive new ones.
For this reason, it is essential that you must take some time to clean up your emails on your Gmail and that’s what we’ll show you with the following tips quite helpful to you to get rid of Gmail Storage Full problem quickly.
How to free up space in Gmail?
Here in this article, you’ll know how to get rid of Gmail Storage Full problem. Before you go deleting everything in Gmail without thinking about anything, how about checking how much of your Google Drive storage isn’t occupied yet?
Check how much space you have
To check how much space you are using and how much is left,
Just go to drive.google.com/settings/storage , which in turn shows exactly what space is used by Drive, Gmail, and Google Photos.
In addition, there is a link that redirects to the main page of each of these services for you to manage the space manually. In the case of Gmail, all email messages and attachments are grouped, including what is in the Spam folder and the Trash. The drive is more comprehensive and counts all files sent or synced to your account.
Gmail Storage Full? Free up space in Gmail
To Free up space in Gmail, just follow the steps below;
- Empty Trash and Spam Box in Gmail.
- Delete large emails in Gmail
- Delete old emails
- Delete emails from promotions, updates, and other folders in Gmail
#1) Empty Trash and Spam Box in Gmail
This tip everyone should know or have done once in their life. So why give up the simple trick?
All common emails, when deleted, are sent to Trash but are not actually deleted. Instead, they stay there for a period of 30 days before being automatically deleted by the Gmail system.
While this feature eases the work of having to do this manually, it can be that a lot of stuff accumulates for several days and, as a result, compromises available space in Gmail.
For this reason, the best option is to open the Trash folder and select the option “Empty trash now”. That way, unnecessary files or emails that have already been answered won’t be forgotten in your Gmail.
Empty Spam Box
The Spam box is a case in point because you can permanently delete messages without having to send them to the Recycle Bin first. When opening the Spam folder, just select all emails and then click “Delete all spam messages now”. With that, you don’t have to worry about going to the Recycle Bin and deleting the same files again.
#2) Delete large emails in Gmail
One of the elements that can take up the most space in Gmail without you noticing is the attachments sent in email messages. It can be anything: from a Word or PDF file to images used in your contacts’ signature. At first, they may be items with a very small size, but little by little it is easy for them to multiply.
To prevent you from searching for each email with an attachment using just the inbox, Gmail has a feature to search messages by file type or size. This can be done in two ways:
- In the search field at the top of the screen, type “has:attachment larger:10M” (without the quotes). The “10” can be replaced with any number, greater or lesser, as this is the reference value that will be used to find attachments to your messages. (Note- When displaying the results, Gmail still shows what types of files were found, which could be images, documents, or PDFs. If you want to view only a specific format, just click on the picture below the search bar.)
- The second way is to click on the three-line icon inside the search bar to open a panel with more options. One of them is the search for items “smaller than” or “greater than” the size you enter. So, this filtering can be useful for sending larger attachments that might be messing up your Gmail account to Trash.
In both cases, remember that files are sent to the Recycle Bin. Afterward, you’ll still need to manually delete them or wait the 30-day period for Gmail to do it for you.
#3) Delete old emails
Taking the hook from the previous topic, this same search filtering can be used to find very old emails that may still be saved in your Gmail account.
To do this search, the way is the same: the three-line icon inside the search bar to open a panel with more options. From there, just change the date, and it could be even before the day your Gmail account was created — which most likely no one will remember, right?
For some time now, Gmail has divided emails into three different tabs: “Main”, which groups the most important emails that reach your inbox; “Social” for emails and notifications from social networks, apps, and forums; and “Promotions”, with newsletters and offers from stores that you follow on the internet.
Although it’s a pretty efficient division in terms of organization, it’s easy to forget how much this pile of messages can accumulate over time. Especially in the “Promotions” tab, as online retailers often fire deals multiple times in a single day.
Again, the annoying part: all the emails deleted from these tabs go to the Trash, which means that in order not to leave them stranded in the folder for 30 days, you have to select all of them and do the deletion manually. It’s a process that doesn’t take more than a few seconds (or minutes, depending on the number of emails in your account), but it’s sure to help save Gmail’s space.